Company Secretarial & Governance Assistant

A leading financial services organisation is seeking a Company Secretarial and Governance Assistant to join their Dublin-based team. This is a great opportunity to support senior executive management committees and help shape governance standards.

What you'll do:

As a Company Secretarial and Governance Assistant based in Dublin, you will :

• Support the Head of Corporate Governance by managing secretarial administration duties for senior executive management committees, including acting as Secretary for key meetings.
• Coordinate committee processes such as agenda planning, meeting logistics, collation of papers, preparation of minutes, tracking actions, and maintaining accurate records for all relevant committees.
• Assist in ensuring that all committee activities comply with legal and regulatory requirements, governance best practices, and internal policies set by the wider group.
• Provide regular advice, guidance, and practical support to colleagues responsible for administering sub-committees, promoting consistency in governance standards and documentation.
• Draft written resolutions for senior executive committee approvals and circulate them efficiently among stakeholders.
• Maintain up-to-date governance records including terms of reference, membership lists, forward agendas, action trackers, meeting schedules, and records of approvals for all relevant committees.

What you bring:

• Degree qualified with a strong academic background demonstrating commitment to learning and professional development.
• Previous experience in company secretarial or governance roles within financial services or regulated sectors is preferable.
• Strong interpersonal skills enabling you to build dependable relationships at all levels within an organisation including senior management.
• Proven research and analytical abilities that enable you to gather information efficiently for regulatory or audit purposes.
• Exceptional organisational skills combined with high levels of accuracy and attention to detail when managing complex records.
• Outstanding written communication skills facilitating clear drafting of resolutions, memos, minutes, and committee documentation.
• Reliable self-motivation coupled with flexibility ensures you can adapt quickly within a supportive team environment; proficiency in Outlook, Excel, Word, PowerPoint is required.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates