Executive Assistant (12 month contract)

An exciting opportunity has arisen for a highly organised and dependable Executive Assistant to join a global organisation with a growing presence in Dublin. This role is perfect for someone who is available immediately and thrives in a collaborative, multicultural environment and enjoys providing high-level administrative support to executive leadership.

What you'll do:

As Executive Assistant, you will play a key role in ensuring the smooth operation of the office by managing complex diaries, coordinating international travel, supporting governance activities, and assisting with event planning.

You will:

• Maintain and coordinate multiple executive calendars across various time zones, ensuring efficient scheduling and prompt resolution of any conflicts that may arise.
• Arrange comprehensive domestic and international travel itineraries including flights, accommodation, ground transportation, and visa requirements for senior leaders.
• Prepare and submit detailed expense reports as well as credit card reconciliations accurately and within set deadlines using established systems such as Concur or similar platforms.
• Manage the company’s board portal by uploading meeting materials and documents for directors while ensuring all information is meticulously organised and accessible.
• Assist with the preparation and timely distribution of board packs to ensure directors have all necessary documentation ahead of meetings.
• Provide backup coverage for the reception desk by greeting visitors warmly and managing front-of-house responsibilities as needed.
• Deliver general administrative support across the office to facilitate seamless daily

What you bring:

To excel as an Executive Assistant in this role, you will bring:

• Previous experience as an Executive Assistant within a multinational organisation where you have managed complex calendars and coordinated extensive travel arrangements.
• Exceptional organisational skills enabling you to prioritise tasks effectively while managing multiple deadlines without compromising quality or accuracy.
• Proficiency in Google Workspace applications including Gmail, Calendar, Drive, Docs, Sheets
• Meticulous attention to detail ensuring high standards in data entry, document preparation, scheduling activities, and overall administrative output.

Hybrid model: 2 days in office

What's next:

If you are ready to take on this rewarding challenge supporting executive leadership within an inclusive global organisation—your next career move starts here!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates