Accounts Payable Assistant

A rapidly expanding, multi-site healthcare organisation is seeking an experienced Accounts Payable Assistant to join its Dublin-based finance team. Operating across multiple European locations, the organisation continues to grow within the primary healthcare sector. This is an excellent opportunity to join a busy, collaborative finance function in a high-volume, multi-entity environment.

The Accounts Payable Assistant will support the efficient operation of the AP function, ensuring timely and accurate invoice processing, supplier management, and compliance with internal controls.

Key Responsibilities

• Management of invoice registration and approval systems (OCR/invoice scanning systems)

• Processing high volumes of invoices (approx. 3,000 per month)

• Releasing approved invoices to the accounting system (e.g., NAV / ERP)

• Assigning accurate cost centres and invoice descriptions

• Downloading invoices from supplier portals

• Supplier account maintenance and reconciliations

• Vendor set-up and master data updates

• Generating remittance advice and payment reports

• Managing AP email queries and resolving supplier issues

• Supporting Accounts Receivable (AR) and wider finance team when required

• Ensuring compliance with internal controls and finance procedures

• Assisting with reporting and ad hoc finance administration

Requirements

• 2+ years’ experience in Accounts Payable / Purchase Ledger / Finance Administration

• Experience working in a high-volume invoice environment

• Strong Excel and data management skills

• Experience with ERP systems such as NAV / Navision / Microsoft Dynamics / Business Central / SAP / Oracle / Sage / Netsuite

• Strong attention to detail and organisational skills

• Ability to work independently and within a team

• Currently living and working in Ireland with full working rights

Benefits

• Hybrid working arrangement

• Pension (5% employer matched contribution)

• Employee Assistance Programme

• Healthcare-related employee benefits

• Birthday day off

• Family leave policies

• Supportive and growing organisation

If you are an experienced Accounts Payable Assistant, AP Administrator, or Purchase Ledger Assistant looking to join a stable and expanding organisation, we would welcome your application or please feel free to reach out to Neil in total confidence.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates